Meeting Room Booking

WOX Room Booking software helps you plan, manage and improve space booking, check room occupancy, free up unused rooms, and get a great workplace experience.
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Why WOX Rooms

When it comes to Meeting Room Booking, WOX Rooms goes beyond others with a simple yet powerful system that combines  amenities, services, rules and restrictions, realtime updates and smart automations in one place, giving employees a seamless experience.

Floor Map Visualization

It is never easier to book rooms and spaces by working directly on floor map of your office. Filter by space amenities, capacity or floors to find the best room for your work.

Reservation Policies

Configure policies for  department, user group, VIP, guest before, during and after meeting reservation. Use hierarchical settings to manage all rooms at once, or override a specific room.

Occupancy Detection with Sensors

Our patented Occupancy Sensor is wireless and cordless with high accuracy. Combined with flexible rule settings to understand how rooms are used, and recapture abandoned meetings at real time.

Meeting Services

Rooms is more than reservations. Take full control of meeting with Smart Lighting, HVAC, F&B service orders and more. Make your office a greener space by saving energies, reducing carbon footprint and reducing wasted time.
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World-class Shared Room Calendar for global locations

From New York to Paris, use one single space calendar to see what rooms are available. Simple, Easy and Effective.

Book anywhere

Use our desktop, kiosk or mobile app to book rooms on the fly. Search by rooms, amenities, colleagues.

Navigate visually

Navigate through office easily with real time map. You can upload space picture for close-to-real experience.

Free up unused rooms with Occupancy Detection

Many rooms become wasted when meetings are cancelled or abandoned. Using Occupancy Detection and Smart Rules to recapture these rooms helps companies save space resources, and employees get more choices.

Occupancy Sensors

Use accurate occupancy sensors to know if room is occupied immediately. Free up unused rooms automatically.

Recapture unused rooms

Set up rules on whether and how to recapture unused rooms, keep efficiency and user-friendliness in balance.
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Understand and improve space with Workplace Analytics

Design a flexible workplace that allow people to work and collaborate on their needs. From activity-based to open-spaced workplace, WOX is the best tool for modern workplace management.

Improve utilizations

Use our desktop, kiosk or mobile app to book rooms on the fly. Reduce the number of o-shows.

Meeting usage trends

Discover how rooms are booked and utilized, improve your understanding of user preferences.

Room Rules and Permissions

Design a flexible workplace that allow people to work and collaborate on their needs. From activity-based to open-spaced workplace, WOX is the best tool for modern workplace management.

Fine Granularity Settings

Configure rules for all rooms, or each individual rooms. Easily override settings such as maximum booking durations, advanced booking days and more.

Private Meetings

Assign rooms for executive or interview use only. Keep meeting private by not displaying meeting topic, host or department if needed. Adjust room usage with ease.
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Features

A complete software and hardware package offers you unparalleled power in desk management, and ensures your office is ready for the era of Hybrid Working.

Recapture no-show rooms with Anonymous Occupancy Sensing

Update booking status based on live occupancy. Release rooms when no one shows up for others to book, detect high traffic rooms. Take your room booking to the next level.
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Frequently Asked Questions

Why do I need a room booking system?
What is a Meeting Room Display?
How do you import employee directory?
Can I use Microsoft Teams with WOX system?
Can I try WOX meeting room system before buying?