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How to Determine the Right Office Space Size for Your Business

Finding the right office space size is crucial for creating a productive and comfortable work environment. This guide explores the factors to consider when determining the ideal office size for your business, including industry standards, employee needs, and future growth.

How to Determine the Right Office Space Size for Your Business


Choosing the right office space size is a critical decision for any business. Too small, and your employees may feel cramped and unproductive. Too large, and you'll be paying for unused space. In this article, we'll explore the key factors to consider when determining the optimal office size for your company.

open office space with desks and chairs

Understanding Office Space Standards

Before diving into the specifics of your business, it's essential to understand the industry standards for office space. According to the Building Owners and Managers Association (BOMA), the average office space per employee ranges from 150 to 175 square feet. However, this can vary depending on the type of business and the specific needs of your employees.

Some common office space dimensions include:

  • Small office: 100-150 square feet
  • Medium office: 150-250 square feet
  • Large office: 250-400 square feet
  • Executive office: 400+ square feet

Factors to Consider When Determining Office Size

When calculating the ideal office size for your business, consider the following factors:

  1. Number of employees: The more employees you have, the more space you'll need. Use the average square footage per employee as a starting point, and adjust based on your specific requirements.

  2. Type of work: Different types of work require different amounts of space. For example, a call center may need less space per employee than a creative agency with collaborative workspaces.

  3. Employee needs: Consider the needs of your employees, such as storage space, meeting rooms, and break areas. These additional spaces will impact the overall square footage required.

  4. Future growth: If you anticipate your business growing in the near future, factor in additional space to accommodate new hires. This will prevent you from having to move or expand too soon.

modern conference room with large table and chairs

Calculating Your Office Space Requirements

To calculate your office space requirements, follow these steps:

  1. Determine the number of employees you currently have and anticipate having in the near future.
  2. Multiply the number of employees by the average square footage per employee for your industry. For example, if you have 20 employees and the average is 175 square feet per person, you'll need approximately 3,500 square feet.
  3. Add additional space for meeting rooms, storage, break areas, and other common spaces. A general rule of thumb is to add 25-50% of the total employee space to account for these areas.
  4. Consider any special requirements, such as a reception area, server room, or private offices for executives.

The Benefits of Right-Sizing Your Office Space

By taking the time to determine the optimal office size for your business, you can:

  • Create a comfortable and productive work environment for your employees
  • Reduce costs by avoiding unnecessary square footage
  • Plan for future growth and avoid frequent moves or expansions
  • Improve employee morale and job satisfaction
employees working together in a bright, modern office


Determining the right office space size is a balancing act between your current needs and future growth. By understanding industry standards, considering your unique requirements, and planning for the future, you can create a workspace that promotes productivity, collaboration, and employee well-being. Workplace occupancy data can also help you make informed decisions about your office space needs.

Remember, the right office size is not a one-size-fits-all solution. Take the time to assess your business's specific needs and create a space that works for you and your employees. With careful planning and consideration, you can find the perfect office size to help your business thrive.

exterior of a modern office building

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